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Commissioner Special Meeting Minutes December 13

 

Pipestone County Commissioner Meeting
December 13, 2011

            The Pipestone County Commissioners met with Chairman Marvin Tinklenberg, Commissioners Marge DeRuyter, Jerry L. Remund, Harold (Butch) Miller and Bill Johnson.  County Administrator Sharon Hanson was also present.  Chairman Tinklenberg called the meeting to order at 9:00 AM with the Pledge of Allegiance to the Flag.
Motion by Remund, seconded by Miller to approve the agenda.  Motion carried unanimously.  Motion by Miller, seconded by Johnson to approve the consent agenda as follows:

• Minutes of November 22, 2011
• Minutes of December 8, 2011 TNT Public Meeting
• Commissioner Warrants  and Meal Reimbursements  in the amount of $392,645.06 and Hospital Warrants in the amount of $386,504.06
• Treasurer’s Report November 2011

Motion carried unanimously.
FINAL PAYMENTS ROAD & BRIDGE PROJECTS, RESOLUTION 59-46-11
    County Engineer Dave Halbersma reported on three projects that need approval for final payment. 
Motion by Remund, seconded by DeRuyter to approve final payment to Duininck Inc. on projects SAP 59-609-005 County State Aid Highway (CSAH) 9 and 59-615-035 Aggregate Base on CSAH 15 in final payment amount of $47,957.44.  Motion carried unanimously.
            Motion by Miller, seconded by Remund to approve final payment to R & G Construction for projects 59-599-65 Bridge No. L3752 and 59-599-70 Bridge No. L3669 in the final payment amount of $14,419.25.  Motion carried unanimously.
            Motion by DeRuyter, seconded by Miller to approve final payment to Sterzinger Crushing Inc. for project CP 2011-100 Gravel Crushing in the final payment amount of $5,193.02.  Motion carried unanimously.
            Engineer Halbersma presented Resolution 59-46-11 which would allow Pipestone County to apply for grant funds from the Local Road Improvement Program (LRIP) for safety improvements of Highway 267.  Motion by Remund, seconded by Johnson to adopt Resolution 59-46-11 supporting the application for grant funds through the Local Road Improvement Program that would reconstruct Highway 267 improving safety by providing a wider driving surface and roadway shoulders. Motion carried unanimously.
            Engineer Halbersma reported on the progress of the close-out of 2nd street project and the rebuilding of the Ruthton Highway Shop.
DAN DELANEY – RESOLUTON 59-47-11, LAW ENFORCEMENT CONTRACTS
            Sheriff Dan Delaney requested adoption of Resolution 59-47-11 which would enter Pipestone County into a five-year Joint Powers Agreement with the State of Minnesota, Department of Public Safety, and Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network.  Motion by Miller, seconded by Johnson to adopt Resolution 59-47-11 that authorizes the County enter into a five-year Joint Powers Agreement with the State of Minnesota, Department of Public Safety, and Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network and designate Sheriff Delaney as the Authorized Representative to sign the agreement.  Motion carried unanimously.
            Sheriff Delaney presented the 2011 contracts between the County of Pipestone and the municipalities within the County for law enforcement services.  The term of each contract is January 1, 2012 to December 31, 2012.
            Motion by Miller, seconded by Remund to approve the law enforcement contract between Pipestone County and the City of Edgerton for the sum of $50.92 per resident for 1,189 residents for a total cost not to exceed $60,544.00 for the year 2012.  Motion carried unanimously.
Motion by Tinklenberg, seconded by Miller to approve the law enforcement contract between Pipestone County and the City of Hatfield for the sum of $33.95 per resident for 54 residents for a total cost not to exceed $1,833.00 for the year 2012.  Motion carried unanimously.
Motion by Remund, seconded by Johnson to approve the law enforcement contract between Pipestone County and the City of Holland for the sum of $33.95 per resident for 187 residents for a total cost not to exceed $6,349.00 for the year 2012.  Motion carried unanimously.
Motion by DeRuyter, seconded by Remund to approve the law enforcement contract between Pipestone County and the City of Ihlen for the sum of $33.95 per resident for 63 residents for a total cost not to exceed $2,139.00 for the year 2012.  Motion carried unanimously.
Motion by Miller, seconded by DeRuyter to approve the law enforcement contract between Pipestone County and the City of Jasper for the sum of $50.92 per resident for 633 residents for a total cost not to exceed $32,232.00 for the year 2012.  Motion carried unanimously.
Motion by Remund, seconded by Johnson to approve the law enforcement contract between Pipestone County and the City of Ruthton for the sum of $33.95 per resident for 241 residents for a total cost not to exceed $8,182.00 for the year 2012.  Motion carried unanimously.
Motion by Miller, seconded by DeRuyter to approve the law enforcement contract between Pipestone County and the City of Trosky for the sum of $33.95 per resident for 86 residents for a total cost not to exceed $2,920.00 for the year 2012.  Motion carried unanimously.
Motion by Remund, seconded by DeRuyter to approve the law enforcement contract between Pipestone County and the City of Woodstock for the sum of $33.95 per resident for 124 residents for a total cost not to exceed $4,210.00 for the year 2012.  Motion carried unanimously.
Sheriff Delaney requested approval of a two year contract with School District #2689 for Pipestone County to provide the services of the school liaison officer.  The contract will be for January 1, 2012 through December 31, 2013 with reimbursement from School District #2689 in the amount of $37,500.00 per year.  Motion by Miller, seconded by DeRuyter to approve the contract with School District #2689 for the services of a school liaison officer from January 1, 2012 through December 31, 2013 with reimbursement from School District #2689 in the amount of $37,500.00 per year.  Motion carried unanimously.
Sheriff Delaney announced that he will be seeking approval in the next month to retire their current K-9 unit.
2012 TAXES PAYABLE LEVY
            Discussion took place on some options on decreasing the total levy for 2012 by possibly including a MN Counties Insurance Trust (MCIT) dividend as revenue. Administrator Hanson reported that that MCIT dividend was not a guarantee and it was recommended to not use the MCIT dividend as a source of revenue for county budgets.
RESOLUTION 59-48-11 2012 TAXES PAYABLE LEVY
Motion by Miller, seconded by Johnson to adopt Resolution 59-48-11 setting the 2012 Taxes Payable Levy at $4,546,884.00 or a 4% increase over the 2011 Taxes Payable Levy.  Motion carried unanimously.

RESOLUTION 59-49-11 2012 2012 COUNTY BUDGET ADOPTION
Motion by DeRuyter, seconded by Miller to adopt Resolution 59-49-11, setting the 2012 budget as follows:

  

Motion carried unanimously.
CYNTHIA CELANDER – SMOC HEADSTART
            Cynthia Celander, Southwest Minnesota Opportunity Council Head Start Program Manager presented the 2011 Head Start Community Assessment for Pipestone County and neighboring counties and answered questions.

COUNTY ADMINISTRATOR UPDATES
            County Administrator Sharon Hanson presented updates to the board on the following topics.  ARMER tower site, Financial Audit, Household Hazardous Waste Facility, Blue House Removal, Personnel Policy Updates, LELS Mediation, and GASB 54.
            Administrator Hanson presented for consideration a resolution that proposed an Operational and Performance Review regarding Pipestone County Operations/Departments.  This Resolution would direct Administrator Hanson to conduct a review of operations and performance within several departments in Pipestone County. Consensus of the Board to follow-up at a later date.
            Motion by Miller, seconded by Remund to Adjourn.  Motion carried unanimously.  Meeting adjourned at 11:07a.m.

 

Marvin Tinklenberg

 Pipestone County Board Chair
Sharon Hanson
County Administrator